Make payroll easy without losing control.

With CoStaff, you can remain in control of pay day and frequency while ensuring your people are paid consistently, reliably, and correctly — without having to do it yourself.

The accuracy and timeliness of employee compensation matters to your team’s overall job satisfaction. How your business handles tax withholding, deductions, attendance and time-off, and many other complexities and details matters to its operational health. That’s why so many businesses are realizing it just makes sense to reduce costs and complexity by allowing payroll experts to handle payroll and tax issues.

Trusting CoStaff with your payroll and tax services allows you to streamline the entire process, stay focused on larger organizational goals, and ensure these critical business functions are being managed by specialists in the field.

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End-to-end payroll & tax support

  • Single-source login
  • Secure storage of employee data
  • Electronic employee onboarding
  • Check processing
  • Paperless payroll
  • Direct deposit
  • Federal, state and local tax administration
  • Multi-state tax administration
  • W-2 filing and distribution
  • Garnishments & child support
  • Deductions (e.g. benefits, loans, union, tools)
  • Time and attendance
  • Expense tracking
  • Pay cards
  • Job cost reports
  • GL exports
  • Paid time off tracking
  • 401(k)/IRA/SEP deductions
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A unified payroll & tax solution

Bring key documents, reports and data together in one place with our easy-to-use, web-based platform.

CoStaff helps streamline key aspects of the payroll & tax process through PrismHR — our user-friendly, cloud-based software tool. PrismHR digitizes important employment documentation and unifies things in one place so neither you nor your team members need to waste time and effort searching for essential information.

CoStaff’s PrismHR tool helps with a variety of payroll, tax, and other needs:

  • Employee check stub viewing online
  • Cuts down on costs such as delivery of checks
  • Avoids the problem of lost checks
  • 24/7/365 self-service access for employees applying for a mortgage or other purchases that require income verification
  • W-2s available online
  • Report viewing online for management
  • Data stored across years
  • Library of hundreds of standard reports available
  • Deluxe custom report program available for clients
  • To create their own reports exportable to excel
  • Check reconciliation
  • Choose your own payroll processing frequency(weekly, bi-weekly, semi-monthly, or monthly)
  • Web payroll entry, time clock import, Excelspreadsheet importing/exporting or faxed timesheets
  • Direct deposit of payroll checks
  • Management and remittance
  • Pay federal, state and local taxes
  • File W-2s, 940 and 941 forms
  • Track vacation, personal and sick leave
  • Manage time-off requests and keep track online
  • Interactive between employee and supervisor
  • 401(k) administration
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Electronic employee onboarding

Make employee onboarding simpler and more accurate with a secure, digitized approach.

Getting employees started right is important to their long-term success and the success of your business. CoStaff brings all necessary employment documentation together in a secure, online portal, ensuring everything both you and they need is successfully completed, processed, and stored.

  • Employees complete all hiring documentation electronically
  • Employee information completed accurately withoutmistakes — the first time
  • Employees sign documents with use of encrypted PIN
  • Employers complete I-9 documentation with use of encrypted PIN
  • Custom forms may be added
  • Completed documents are stored securely for client review on our website.
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Your company intranet on our platform

House all personal employee documentation, available for review on a 24/7 basis, accessible by both employee and employer on our secure platform. Post employee benefits documents, employee manuals, safety manuals, etc., all in one place.


With CoStaff, all your documents and data are backed up on our server and in multiple locations, regionally and outside of the region. This helps remove client liability with regard to storing sensitive confidential information.


Through CoStaff, all payroll costs are priced per employee, with no bundling of fees or taxes. Payroll cost reports tie to your invoice so you always know exactly what you’re paying for. General ledger exports are also available, formatted to fit your own accounting software import structure.


Keep employees on-task and on-time with timekeeping solutions featuring single-source login and integration with our payroll software, eliminating duplication of work. Enjoy greater flexibility with numerous collection methods available at affordable costs: web entry, PIN entry, swipe card, proximity badges, biometric, cellular and landline entry. Our intuitive web program also allows for manager access, including scheduling portal, Affordable Care Act reporting, and alerts.


CoStaff handles essential payroll compliance matters so you don’t have to, including new hire reporting to all states, federal, state and local tax withholding and reporting, proper handling of employee deductions, child support, garnishment and tax levy management and payment, overtime rate calculation, employee file maintenance, taxation of wages and abandoned wages, and Department of Labor regulations.

Simplify Payroll and Gain Efficiency.
Partner with CoStaff today.

Reach out to us today.
We’re always here to help.

Talk to a Payroll & Tax Expert

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